Category: CJA03-0104

Code of Judicial Administration – Effective May 1, 2019

CJA01-0205. Standing and Ad Hoc Committee. AMEND – adds Court Security Director as a member of the Court Facility Planning Committee.

CJA02-0208. Publication and Distribution. AMEND – remove requirement that AOC and TCEs “maintain a copy of the CJA and make it available for inspection during business hours.”

CJA03-0103. Administrative Role of Judges. AMEND – assigns responsibilities to justice court presiding judges, to conform with district court counterparts.

CJA03-0104. Presiding Judges. AMEND – clarifies responsibilities of presiding judges to coordinate with presiding justice court judges regarding magistrate rotation.

CJA03-0106. Legislative Activities. AMEND – clarify options available to judicial council in response to legislative activities.

CJA03-0107. Executive Branch Policy Initiatives. AMEND – clarify options available to judicial council in response to executive initiatives.

CJA03-0111. Performance Evaluation of Senior Judges and Court Commissioners. AMEND – assigns responsibilities to justice court presiding judges, to conform with district court counterparts.

CJA03-0413. Judicial library resources. AMEND – revises rule to conform with current practice and removes outdated provisions that no longer conform to current practice.

CJA03-0501. Insurance Benefits Upon Retirement. AMEND – adds “parental leave” to the “sick day” calculation for purposes of determining post-retirement insurance benefits.

CJA04-0202.09. Miscellaneous. AMEND – removes the requirement for a party to label a filing as private, protected, controlled, juvenile social / juvenile legal, or safeguarded.

CJA04-0403. Electronic signature and signature stamp use. AMEND – authorizes use of judge signature stamp on writs of habeas corpus ad prosequendum / testificandum for transport of federal prisoners.  Authorizes use of judge signature stamp on forthcoming / proposed Rule 109 (Domestic Relations Injunctions) orders.

CJA04-0405. Juror and Witness Fees and Expenses. AMEND – makes various revisions to align rule with current business practices at court and state level.

CJA04-0508. Guidelines for Ruling on a Motion to Waive Fees. AMEND – removes default requirement to provide documentation supporting affidavit of impecuniousity, authorizing judge to specifically request that such documentation be provided on a case by case basis.

Judicial Council Order

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Code of Judicial Administration – Effective May 1, 2018

CJA01-0205 Standing and ad hoc committees. Amend. Adds a justice court judge to the Standing Committee on Resources for Self-represented Parties.

CJA03-0104 Presiding judges. Amend. Moves and amends paragraph (c)(5) from Rule 7 of the Utah Rules of Criminal Procedure, which addresses the use of justice court judges as magistrates.

CJA03-0201 Court commissioners. Amend. Clarifies 1) how the districts and court levels that a commissioner will serve will be represented on the court commissioner nominating committee; 2) how a commissioner is selected if they will serve more than one judicial district or court level; 3) that the commissioner certification process addresses retention, not removal; 4) that when a commissioner serves two districts or court levels, the presiding judges will each prepare performance evaluations and performance plans; and 5) how the commissioner public comment period results are reviewed and used.

CJA06-0501 Reporting requirements for guardians and conservators. Amend. In conformity with H.B. 214 (2017), removes the requirement that a non-parent co-guardian report to the court when another co-guardian is the parent of the protected person.

Supreme Court Order for rules 1-205, 3-104, 6-501

Supreme Court Order for rule 3-201

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Code of Judicial Administration – Effective November 1, 2016

CJA03-0104 Presiding judges. Amend. Affirms the authority of presiding judges to appoint senior judges to fill judicial vacancies for up to 14 judicial days without prior approval. Provides that if more than 14 judicial days of coverage is needed, the presiding judge will present to the State Court Administrator a plan for meeting the needs of the court and the budget needed to implement the plan. If any part of the plan is contested by the State Court Administrator, the plan will be reviewed by the Management Committee of the Judicial Council for final determination.

Approved minutes

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Code of Judicial Administration

CJA 01-304. General authority and duties. Amend. Correct references to former Utah Code Title 78.
CJA 03-104. Presiding judges. Amend. Correct references to former Utah Code Title 78.
CJA 03-201. Court commissioners. Amend. Correct references to former Utah Code Title 78.
CJA 03-306. Court Interpreters. Amend. Correct references to former Utah Code Title 78.
CJA 03-412. Procurement of goods and services. Amend. Correct references to former Utah Code Title 78.
CJA 03-413. Judicial library resources. Amend. Deletes references to materials no longer published.
CJA 03-414. Court security. Amend. Correct references to former Utah Code Title 78.
CJA 04-201. Record of proceedings. Amend. Correct references to former Utah Code Title 78.
CJA 04-203. Designating a case as historically significant. New. Establishes a process by which a person can request that a case be designated as historically significant. Records in historically significant cases will be retained permanently.
CJA 04-301. Trust Accounts. Amend. Correct references to former Utah Code Title 78.
CJA 04-302. Uniform recommended fine/bail schedule. Amend. Correct references to former Utah Code Title 78.
CJA 04-401. Media in the courtroom. Amend. Permits audio and video transmissions from the courtroom. Prohibits photographing documents and exhibits not in the public record. Clarifies that the judge can control areas adjacent to the courtroom without automatic restrictions.
CJA 04-404. Jury selection and service. Amend. Correct references to former Utah Code Title 78.
CJA 04-405. Juror and witness fees and expenses. Amend. Correct references to former Utah Code Title 78.
CJA 04-408.01. Responsibility for administration of trial courts. Amend. Correct references to former Utah Code Title 78.
CJA 04-510. Alternative dispute resolution. Amend. Correct references to former Utah Code Title 78.
CJA 04-801. Transfer of small claims cases. Amend. Correct references to former Utah Code Title 78.
CJA 06-101. The Board of District Court Judges. Amend. Prohibits a judge who is substituting for a Board member from making or voting on motions.
CJA 06-401. Domestic relations commissioners. Amend. Correct references to former Utah Code Title 78.
CJA 07-102. Duties and authority of Juvenile Court Commissioners. Amend. Correct references to former Utah Code Title 78.
CJA 07-302. Social studies. Amend. Correct references to former Utah Code Title 78.
CJA 07-305. Reviews. Amend. Correct references to former Utah Code Title 78.
CJA 09-103. Certification of educational requirements. Amend. Correct references to former Utah Code Title 78.
CJA 09-104. Salary recommendations. Amend. Correct references to former Utah Code Title 78.
CJA 10-1-304. Blanket bonds. Amend. Correct references to former Utah Code Title 78.
Chapter 11. Article 1. Advisory Committees and the Rulemaking Process. Amend. Creates from Rule 11-101 a series of rules. Each rule regulates a particular topic in the rulemaking process.
CJA 11-101. Creation and Composition of Advisory Committees. Amend. Adds a provision that committee members are officers of the court and not representatives of any interest.
CJA 11-102. Advisory Committee Procedures. New. Adds quorum and voting requirements.
CJA 11-103. Rulemaking Procedures. New. Recognizes reliance on written comments.
CJA 11-104. Procedures Pertaining to the Practice of Law. New. Technical amendments.
CJA 11-105. Supreme Court Action on Rule Modifications. New. Adds distribution and comment provisions to rule amendments initiated by the Supreme Court.
CJA 11-106. Rule Distribution Process. New. Adds a distribution and publication provision.
CJA Appx A. Manual of Procedures for Judicial Nominating Commissions. Amend.
CJA Appx F. Utah State Court Records Retention Schedule. Amend. Establishes a retention period for email.

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Code of Judicial Administration

CJA 01-304. General authority and duties. Amend. Modify the authority of the Presiding judge. Effective Date: November 1, 2007.
CJA 02-106.04. Self improvement process. Amend. Modify the authority of the Presiding judge. Effective Date: November 1, 2007.
CJA 02-204. Local supplemental rules. Amend. Modify the authority of the Presiding judge. Effective Date: November 1, 2007.
CJA 03-104. Presiding judges. Amend. Modify the authority of the Presiding judge. Effective Date: November 1, 2007.
CJA 03-301. Court administrators. Amend. Modify the authority of the Presiding judge. Effective Date: November 1, 2007.
CJA 03-304. Official court reporters. Amend. Amendments to conform with Rule 4-201. Effective Date: November 1, 2007.
CJA 03-407. Accounting. Amend. Change composition of advisory committee. Effective Date: November 1, 2007.
CJA 04-201. Record of proceedings. Amend. Distinguishes between analogue and digital record keeping systems for minimum record keeping requirements. Effective Date: November 1, 2007.
CJA 06-501. Reporting requirements for guardians and conservators. New. Adopt procedural provisions of Rule 6-503, 6-504 and 6-505. Better conform to statute. Resolve ambiguities in the statute. Establish minimum reporting requirements. Effective Date: November 1, 2007.
CJA 06-503. Annual report of guardian. Repeal. Move procedural provisions to Rule 6-501. Effective Date: November 1, 2007.
CJA 06-504. Annual accounting of conservator. Repeal. Move procedural provisions to Rule 6-501. Effective Date: November 1, 2007.
CJA 06-505. Fiduciary accountings. Repeal. Move procedural provisions to Rule 6-501. Effective Date: November 1, 2007.

CJA 11-202. Judges pro tempore. Amend. Requires 4 years minimum experience to serve as a small claims judge pro tempore. Requires initial and continuing education in small claims cases. Expands background check. Permits the Supreme Court to appoint a justice court judge or a court commissioner Effective Date: November 1, 2007.

Supreme Court Order.

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Code of Judicial Administration

CJA 01-201. Membership – Election. Amend. Prohibits more than 2 successive terms on the Judicial Council.
CJA 01-204. Executive committees. Amend. Requires new committee chairs at least every 2 years.
CJA 01-205. Standing and ad hoc committees. Amend. Recognizes the court interpreter advisory panel as a standing committee. Establishes the Guardian ad Litem Oversight Committee. Establishes sunset dates for all standing committees. Effective February 28, 2005.
CJA 02-205. Emergency rulemaking procedures. Amend. Changes title to “expedited” rulemaking procedures.
CJA 03-102. Assumption of judicial office. Amend. Deletes requirement for inventory of personal property.
CJA 03-104. Presiding judges. Amend. Technical change to conform to other rules.
CJA 03-306. Court interpreters. Amend. Establishes the duties of the Court Interpreter Committee.
CJA 03-412. Procurement of goods and services. Amend. Changes references to statutes.
CJA 04-202. Purpose. New. Outlines the purposes served by open and closed court records. Effective November 1, 2005.
CJA 04-202.01. Definitions. Repeal & Reenact. Defines terms used in court rules regulating access to records. Effective November 1, 2005.
CJA 04-202.02. Records classification. Repeal & Reenact. Classifies court records as public or non-public. Effective November 1, 2005.
CJA 04-202.03. Records access. Repeal & Reenact. Identifies who has access to non-public court records. Effective November 1, 2005.
CJA 04-202.04. Request to access a record associated with a case; request to classify a record associated with a case. Repeal & Reenact. Establishes procedures for requesting access to a record associated with a case or for requesting confidential treatment of a case record. Effective November 1, 2005.
CJA 04-202.05. Request to access an administrative record; research; request to classify an administrative record; request to create an index. Repeal & Reenact. Establishes procedures for requesting access to a record not associated with a case or for requesting confidential treatment of an administrative record. Establishes procedures for requesting non-public records for research and procedures for using a data element as an index to the court’s database. Effective November 1, 2005.
CJA 04-202.06. Response to request to access or classify a court record. Repeal & Reenact. Establishes minimum requirements for responding to a records request. Effective November 1, 2005.
CJA 04-202.07. Appeals. New. Establishes procedures for reviewing an adverse decision. Effective November 1, 2005.
CJA 04-202.09. Miscellaneous. Amend. Permits a filer to redact sensitive information from pleadings. Requires vendors to comply with court policies regarding access to records. Effective November 1, 2005.
CJA 04-202.10. Record sharing. New. Established procedures for sharing non-public records with other governmental entities. Effective November 1, 2005.
CJA 04-202.12. Access to electronic data elements. Repeal. Eliminates distinctions between electronic data elements and public or non-public data generally. Effective November 1, 2005.
CJA 04-205. Security of court records. Amend. Technical changes. Effective November 1, 2005.
CJA 04-206. Exhibits. Amend. Changes requirements for record keeping and destruction.
CJA 04-408. Locations of trial courts of record. Amend. Recognizes West Jordan as a trial court location. Eliminates Sandy and West Valley.
CJA 04-408.01. Responsibility for administration of trial courts. Amend. Designate Kanab as a district court site for which the state contracts with the county.
CJA 04-906. Guardian ad litem program. Amend. Describes the duties of the Guardian ad Litem Oversight Committee. Establishes procedures for complaints against guardian ad litem attorneys and staff. Effective February 28, 2005.
CJA 07-304. Probation supervision. Amend. Adopts the probation risk assessment and restorative justice models for supervision of juveniles.
CJA Appendix F. Records retention schedule. Amend. Reduces retention period for civil judgments of money only. Treats alcohol related convictions the same as DUI conviction. Technical amendments.
Judicial Council Minutes.
CJA 11-101. Supreme Court’s rulemaking process. Amend. Changes title of subsection to “expedited” rulemaking procedures.
Supreme Court Order.
CJA 11-201. Senior judges. Amend. Permits senior judges to be active senior judges with an annual evaluation. Establishes a uniform reappointment date.
Supreme Court Order.
CJA 11-203. Senior justice court judges. Amend. Permits senior judges to be active senior judges with an annual evaluation. Establishes a uniform reappointment date.
Supreme Court Order.

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