To establish a Board of Juvenile Court Judges.
To establish an Executive Committee of the Board.
To establish the authority and duties of the Board and the ExecutiveCommittee.
To establish the election procedure for Board members, Chair electof the Board and the Judicial Council representatives.
This rule shall apply to the Board of Juvenile Court Judges.
Statement of the Rule:
(1) Juvenile court board.
(A) Establishment. There is hereby established a Board of Juvenile CourtJudges.
(B) Membership. The Board shall be composed of seven juvenile courtjudges elected at the Annual Judicial Conference Juvenile Court businessmeeting by sitting Juvenile Court Judges.
(C) Representation. Representation from each judicial district shallbe as follows:
(i) Five Board members from the Second, Third and Fourth Judicial Districtswith at least one representative from each District; and
(ii) Two Board members from the First, Fifth, Sixth, Seventh or EighthDistricts.
(D) Election. The juvenile court judges present at the annual businessmeeting shall constitute a quorum. Nominations for board positions maybe made by sitting Juvenile Court Judges only. Nominations must come fromthe Judicial District or Districts in which the vacancy exists. All sittingjudges shall be entitled to vote for all members of the Board.
(E) Terms. The terms of the initial Board members shall be determinedby lot, with four members selected to serve three year terms and threemembers selected to serve two year terms. Successors shall be elected forthree year terms.
(F) Vacancies. If a vacancy occurs for any reason on the Board betweenAnnual Judicial Conferences, the Board shall elect a replacement for theunexpired term of the vacancy. In filling the vacancy, the Board shalladhere to and perpetuate the District representation in effect at the timeof the vacancy.
(2) Chair and vice chair.
(A) Establishment. There shall be a Chair and Vice Chair of the Board.
(B) Chair's term. The Chair shall serve a one year term beginning immediatelyafter the Annual Judicial Conference in the year following election asVice Chair.
(C) Responsibilities. The Chair shall preside over all meetings of theBoard and the Juvenile Court Judges Meeting at the Annual Judicial Conference,and perform other duties as set forth in the Juvenile Court Act, this Codeand as directed by the Board.
(D) Vacancy in office of chair. In the event that the Chair resignsor leaves the Board for any reason, the Vice Chair shall become Chair,serving both the unexpired term of the Chair and the full term as Chair.
(E) Election. The Vice Chair shall be elected by the Board members atthe commencement of the first or second year of the Vice Chair's threeyear term on the Board. The Vice Chair shall serve as Chair in the absenceof the Chair or at the request of the Chair.
(F) Vice chair's term. The Vice Chair shall become Chair of the Boardfor a one year term immediately following the Annual Judicial Conferencenext succeeding his election as Vice Chair.
(G) Vacancy in office of vice chair. In the event that the Vice Chairresigns or leaves the Board for any reason, a new Vice Chair shall be electedby the Board from among its members to serve the unexpired term of theVice Chair and to succeed as Chair as otherwise provided in this rule.
(3) Meetings of the board.
(A) The Board shall meet a minimum of once every two months to transactany and all business that is within its jurisdiction. This meeting shallbe presided over by the Chair of the Board or the Vice Chair in the absenceof the Chair or at the request of the Chair.
(B) The Board shall rule by majority vote. All Board members have theright to vote. Four members of the Board constitute a quorum.
(C) The Board meetings shall be conducted in accordance with Roberts'Rules of Order and this Code.
(D) When a Board member is unable to attend a Board meeting, that membermay designate a juvenile court judge to attend the meeting on behalf ofthe absent member. The substitute and the absent member must be from thesame district group identified by paragraph (1)(C) above. The substitutejudge shall be provided with a copy of the agenda and other meeting materials,may attend the open and closed sessions of the meeting, and may participatein the discussion of agenda items. The substitute judge may make motionsand vote.
(4) Executive committee.
(A) Membership. There is hereby establishedan Executive Committee of the Board. The committee shall be comprised ofthree members: the Chair of the Board, the Vice Chair and one member ofthe Board selected by the Board members to serve at large.
(B) Duties and responsibilities of theexecutive committee. The duties and responsibilities of the Executive Committeeare as follows:
(i) Assist the Board in establishing aplanning capability in assessing and projecting needs, resources, and policies.
(ii) Act as liaison with other agenciesand parties who seek contact with the Board.
(iii) Screen and reduce the number of matterspresented to the full Board for its consideration to ensure that all mattersreferred to it require full Board consideration.
(iv) Review initiatives, proposals andquestions that will be submitted to the full Board to ensure that informationis complete and in proper form to facilitate expeditious handling by theBoard.
(v) Assist the Administrative Office instaff work as assigned by the Board where judicial guidance may be requiredin carrying out Board policy.
(vi) Consult with the Administrative Officeon matters requiring immediate attention or on matters needing judicialconsideration but not requiring full Board consideration.
(vii) Accomplish all other assignmentsas may be directed by the Board.
(5) Procedures of the board.
(A) The Chair of the Board shall serveas Chair of the Executive Committee. When the Chair of the Board is notavailable, the Chair elect shall act in the Chair's behalf.
(B) All action taken by the Executive Committeeshall be reported to the full Board in the form of minutes and reportsand may be subject to ratification by the full Board.
(C) A time and date certain shall be establishedfor Executive Committee meetings. The juvenile court administrator or designeeshall serve as secretariat to the Committee.
(6) Judicial council representatives.
(A) The Juvenile Court shall have two representativeson the Council.
(B) The Juvenile Court judges shall electrepresentatives to the Council at the Annual Judicial Conference JuvenileCourt business meeting in September in those years when the term of officefor a Council representative expires. Nominations can be made by any sittingjudge for any Council representative.
(C) Council representatives shall servestaggered three year terms beginning October 1 of the year in which elected.
(D) A vacancy in the Council position resultingfrom resignation, retirement or other reasons shall be filled by electionat the next Board of Judges meeting. The term shall begin immediately andterminate at the next annual Judicial Conference when the judges electa new representative for the unexpired term.