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Rule 3-413. JudicialLibrary Resources.

Intent:

To establish minimum standards for legal reference materialsto be provided to judicial and quasi-judicial officers and court employees.

To establish acquisition, distribution and budgetaryresponsibilities for the legal reference materials identified in this rule forthe state law librarian.

To realize financial advantages through the use of highvolume purchases of regularly used legal reference materials.

Applicability:

This rule shall apply to the state law library, all judgesand commissioners of courts of record and not of record, and all courtemployees.

Statement of theRule:

(1) State lawlibrary.

(1)(A) The state law library shallbe supervised and administered by the state law librarian under the generalsupervision of the state court administrator.

(1)(B) The state law librarianshall facilitate the purchase of the electronic research resources and printpublications authorized by this rule and arrange to have them distributed inaccordance with this rule.

(2) Responsibilityfor providing judicial library resources.

(2)(A) Electronic research resources.

(2)(A)(i) The state courtadministrator shall provide access to approved electronic researchresources, including commercial legal databases.

(2)(A)(ii) All judges of courts ofrecord, judges of courts not of record, court commissioners, and staffattorneys shall have access to these electronic research resources. Otheremployees may receive access to these resources based upon a demonstrated needand supervisor authorization.

(2)(B) Print publications. Uponrequest, the state court administrator will provide each district and juvenilecourtroom a print publication set of the Utah Code Unannotated, and one set ofthe Utah Court Rules Annotated, and each appellate judge a print publicationset of the Utah Code Annotated, and one set of the Utah Court Rules Annotated.

(2)(C) Publisher?s complimentarycopies. The publisher of the Pacific Reporter currently providescomplimentary volumes to appellate judges as of the date of the judge'sappointment to the appellate court. The state law librarian shall coordinatethe distribution of these materials with the judges and the publisher.

(2)(D) Counties. Eachcounty shall provide a current copy of either the Utah Code Annotated withannual updates or the softbound Utah Code Unannotated to each county justicecourt judge serving within that county. Each county operating a court of recordunder contract with the administrative office of the courts shall provide the judgewith access to the local law library pursuant to Section 78A-5-111.

(2)(E) Municipalities. Eachmunicipality shall provide a current copy of either the Utah Code Annotatedwith annual updates or the softbound Utah Code Unannotated to each municipal justicecourt judge serving within that municipality. Each municipality operating acourt of record under contract with the administrative office of the courtsshall provide the judge with access to the local law library pursuant toSection 78A-5-111.

(2)(F) Administrative office ofthe courts. The administrative office of the courts shall provide a JusticeCourt Manual, updated biannually, to each judge of a court not of record.

(3) BudgetProcedures.

(3)(A) The state law librarianshall separately account for:

(3)(A)(i) the operating budget forthe state law library;

(3)(A)(ii) the costs associatedwith access to electronic research resources in subsection (2)(A); and

(3)(A)(iii) the costs associatedwith the purchase of print publications in subsection (2)(B).

(3)(B) Funds appropriated orallocated for purchasing in accordance with subsections (2)(A) and (2)(B) shallnot be used to supplement the appropriation to the state law library.

(3)(C) The purchase of electronicresearch resources and print publications to fully implement the provisions ofthis rule shall be limited by the availability of funds.

(3)(D) Any publication purchasedwith public funds shall be the property of the court and not the property ofany official. Publications provided to an official without charge to the stateshall be the personal property of the official.

Effective August 21,2020