Rule 1-205. Standing and ad hoc committees.
To establish standing and ad hoc committees to assist the Counciland provide recommendations on topical issues.
To establish uniform terms and a uniform method for appointingcommittee members.
To provide for a periodic review of existing committees to assurethat their activities are appropriately related to the administration of thejudiciary.
This rule shall apply to the internal operation of the Council.
(1) Standing committees.
(1)(A) Establishment.The following standing committees of the Council are hereby established:
(1)(A)(i) Technology Committee;
(1)(A)(ii) Uniform Fine Schedule Committee;
(1)(A)(iii) Ethics Advisory Committee;
(1)(A)(iv) Judicial Branch EducationCommittee;
(1)(A)(v) Court Facility Planning Committee;
(1)(A)(vi) Committee on Children andFamily Law;
(1)(A)(vii) Committee on Judicial Outreach;
(1)(A)(viii) Committee on Resources for Self-represented Parties;
(1)(A)(ix) Language Access Committee;
(1)(A)(x) Guardian ad Litem Oversight Committee;
(1)(A)(xi) Committee on Model Utah Civil Jury Instructions;
(1)(A)(xii) Committee on Model Utah Criminal Jury Instructions;
(1)(A)(xiii) Committee on Pretrial Release and Supervision; and
(1)(A)(xiv) Committee on Court Forms.
(1)(B)(i) The Technology Committee shall consist of one judge fromeach court of record, one justice court judge, one lawyer recommended by theBoard of Bar Commissioners, two court executives, two court clerks and twostaff members from the Administrative Office.
(1)(B)(ii) The Uniform Fine/Bail Schedule Committee shall consistof one district court judge who has experience with a felony docket, threedistrict court judges who have experience with a misdemeanor docket, onejuvenile court judge and three justice court judges.
(1)(B)(iii) The Ethics Advisory Committee shall consist of onejudge from the Court of Appeals, one district court judge from JudicialDistricts 2, 3, or 4, one district court judge from Judicial Districts 1, 5, 6,7, or 8, one juvenile court judge, one justice court judge, and an attorneyfrom either the Bar or a college of law.
(1)(B)(iv) The Judicial Branch Education Committee shall consistof one judge from an appellate court, one district court judge from JudicialDistricts 2, 3, or 4, one district court judge from Judicial Districts 1, 5, 6,7, or 8, one juvenile court judge, the education liaison of the Board ofJustice Court Judges, one state level administrator, the Human ResourceManagement Director, one court executive, one juvenile court probationrepresentative, two court clerks from different levels of court and differentjudicial districts, one data processing manager, and one adult educator fromhigher education. The Human Resource Management Director and the adult educatorshall serve as non-voting members. The state level administrator and the HumanResource Management Director shall serve as permanent Committee members.
(1)(B)(v) The Court Facility Planning Committee shall consist ofone judge from each level of trial court, one appellate court judge, the statecourt administrator, a trial court executive, and two business people withexperience in the construction or financing of facilities.
(1)(B)(vi) The Committee on Children and Family Law shall consistof one Senator appointed by the President of the Senate, one Representativeappointed by the Speaker of the House, the Director of the Department of HumanServices or designee, one attorney of the Executive Committee of the Family LawSection of the Utah State Bar, one attorney with experience in abuse, neglectand dependency cases, one attorney with experience representing parents inabuse, neglect and dependency cases, one representative of a child advocacyorganization, one mediator, one professional in the area of child development,one representative of the community, the Director of the Office of Guardian adLitem or designee, one court commissioner, two district court judges, and twojuvenile court judges. One of the district court judges and one of the juvenilecourt judges shall serve as co-chairs to the committee. In its discretion thecommittee may appoint non-members to serve on its subcommittees.
(1)(B)(vii) The Committee on Judicial Outreach shall consist ofone appellate court judge, one district court judge, one juvenile court judge,one justice court judge, one state level administrator, a state level judicialeducation representative, one court executive, one Utah State Barrepresentative, one communication representative, one law libraryrepresentative, one civic community representative, and one state educationrepresentative. Chairs of the Judicial Outreach Committee?s subcommittees shallalso serve as members of the committee.
(1)(B)(viii) The Committee on Resources for Self-representedParties shall consist of two district court judges, one juvenile court judge,one justice court judge, three clerks of court ? one from an appellate court,one from an urban district and one from a rural district ? one member of theOnline Court Assistance Committee, one representative from the Self-HelpCenter, one representative from the Utah State Bar, two representatives fromlegal service organizations that serve low-income clients, one private attorneyexperienced in providing services to self-represented parties, two law schoolrepresentatives, the state law librarian, and two community representatives.
(1)(B)(ix) The Language Access Committee shall consist of onedistrict court judge, one juvenile court judge, one justice court judge, onetrial court executive, one court clerk, one interpreter coordinator, oneprobation officer, one prosecuting attorney, one defense attorney, two certifiedinterpreters, one approved interpreter, one expert in the field of linguistics,and one American Sign Language representative.
(1)(B)(x) The Guardian ad Litem Oversight Committee shall consistof seven members with experience in the administration of law and publicservices selected from public, private and non-profit organizations.
(1)(B)(xi) The Committee on Model Utah Civil Jury Instructionsshall consist of two district court judges, four lawyers who primarilyrepresent plaintiffs, four lawyers who primarily represent defendants, and oneperson skilled in linguistics or communication.
(1)(B)(xii) The Committee on Model Utah Criminal Jury Instructionsshall consist of two district court judges, one justice court judge, fourprosecutors, four defense counsel, one professorof criminal law, and one person skilled in linguistics or communication.
(1)(B)(xiii) The Committee on Pretrial Release and Supervisionshall consist of two district court judges, one juvenile court judge, twojustice court judges, one prosecutor, one defense attorney, one county sheriff,one representative of counties, one representative of a county pretrialservices agency, one representative of the Utah Insurance Department, onerepresentative of the Utah Commission on Criminal and Juvenile Justice, onecommercial surety agent, one state senator, one state representative, and thecourt?s general counsel or designee.
(1)(B)(xiv) The Committee on Court Forms shall consist of onedistrict court judge, one juvenile court judge, one justice court judge, onecourt clerk, one appellate court staff attorney, one representative from the Self-HelpCenter, the State Law Librarian, the Court Services Director, one memberselected by the Online Court Assistance Committee, one representative from a legalservice organization that serves low-income clients, one paralegal, one educatorfrom a paralegal program or law school, one person skilled in linguistics orcommunication, and one representative from the Utah State Bar.
(1)(C) Standing committee chairs.The Judicial Council shall designate the chair of each standing committee.Standing committees shall meet as necessary to accomplish their work. Standingcommittees shall report to the Council as necessary but a minimum of once everyyear. Council members may not serve, participate or vote on standingcommittees. Standing committees may invite participation by others as they deemadvisable, but only members designated by this rule may make motions and vote.All members designated by this rule may make motions and vote unless otherwisespecified. Standing committees may form subcommittees as they deem advisable.
(1)(D) Committeeperformance review. At least once every six years, the Management Committeeshall review the performance of each committee. If the Management Committeedetermines that committee continues to serve its purpose, the ManagementCommittee shall recommend to the Judicial Council that the committee continue.If the Management Committee determines that modification of a committee is warranted,it may so recommend to the Judicial Council.
(1)(D)(i) Notwithstanding subsection (1)(D),the Guardian ad Litem Oversight Committee, recognized by Section 78A-6-901,shall not terminate.
(2) Ad hoc committees.The Council may form ad hoc committees or task forces to consider topicalissues outside the scope of the standing committees and to recommend rules orresolutions concerning such issues. The Council may set and extend a date forthe termination of any ad hoc committee. The Council may invite non-Councilmembers to participate and vote on ad hoc committees. Ad hoc committees shallkeep the Council informed of their activities. Ad hoc committees may formsub-committees as they deem advisable. Ad hoc committees shall disband uponissuing a final report or recommendations to the Council, upon expiration ofthe time set for termination, or upon the order of the Council.
(3) General provisions.
(3)(A) Appointment process.
(3)(A)(i) Administrator'sresponsibilities. The state court administrator shall select a member ofthe administrative staff to serve as the administrator for committeeappointments. Except as otherwise provided in this rule, the administratorshall:
(3)(A)(i)(a) announce expectedvacancies on standing committees two months in advance and announce vacancieson ad hoc committees in a timely manner;
(3)(A)(i)(b) for newappointments, obtain an indication of willingness to serve from eachprospective appointee and information regarding the prospective appointee'spresent and past committee service;
(3)(A)(i)(c) for reappointments, obtainan indication of willingness to serve from the prospective reappointee,the length of the prospective reappointee's service on the committee,the attendance record of the prospective reappointee, theprospective reappointee's contributions to the committee, and theprospective reappointee's other present and past committeeassignments; and
(3)(A)(i)(d) present alist of prospective appointees and reappointees to the Council andreport on recommendations received regarding the appointment of members andchairs.
(3)(A)(ii) Council'sresponsibilities. The Council shall appoint the chair of each committee.Whenever practical, appointments shall reflect geographical, gender, culturaland ethnic diversity.
(3)(B) Terms. Except asotherwise provided in this rule, standing committee members shall servestaggered three year terms. Standing committee membersshall not serve more than two consecutive terms on a committee unless theCouncil determines that exceptional circumstances exist which justify serviceof more than two consecutive terms.
(3)(C) Expenses. Membersof standing and ad hoc committees may receive reimbursement for actual andnecessary expenses incurred in the execution of their duties as committeemembers.
(3)(D) Secretariat. TheAdministrative Office shall serve as secretariat to the Council's committees.
Effective May 22, 2017